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| Sample Electronic Billing and Collection Specifications | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Standard Change (Billing) Format | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Description: This file contains a single record type which describes the deduction amount to be made for a single employee. One record is present for each employee whose deduction is to change. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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| Standard Collection Format | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Description: This file contains deduction amounts and other identifying information for each employee participating in the plan. One record per employee. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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Record Type: Fixed
File Organization: Physical Seq.
Data Organization: Sequential by Employee ID
Media Types:
( ) 3480 Cartridge - 6250 BPI, ( ) 3 ½" Diskette, ASCII format
( ) Electronic Transfer
Billing File Notes
Changes from ING Employee Benefits include:
Starts (or restarts): A new deduction for an employee that was not on the previous billing statement. A restart occurs if an employee was on leave and we are notified that they returned to work.
Stops: Employees that contacted us to cancel coverage OR have terminated employment. EX: 0000000 appears in the deduction amount field.
Changes: Employees that increase or reduce premium
amounts. (Employee adds policy, etc.)
The following exception codes can be used in this format:
(a) blanks = process normally
(b) LS - leave of absence (employee out for > 1 month)
(c) CN - cancel policy (employee requests cancellation),
(d) DB (employee terminated employment) if your payroll system already
has codes for the above exceptions, please notify us (i.e.,
T=termination, etc.).
IMPORTANT: Please include employees with $0.00 amounts. If an employee is on vacation, short-term LOA etc., please include them with the $0.00 amount. If an employee terminates, please include the $0.00 amount one time and include a valid termination exception code.
Left Justify with trailing spaces if entire field is not used (or all spaces if field is blank). EXCEPTION: In amount field, right justify with preceding 0's if entire field is not used (no decimals).
