1. Starts (or restarts): A new deduction for an employee that was not on the previous billing statement. A restart occurs if an employee was on leave and we are notified that they returned to work.


2. Stops: Employees that contact us to cancel coverage OR have terminated employment. EX: 0000000 appears in the deduction amount field.


3. Changes: Employees that increase or reduce premium amounts. EX: Employees that add spouse/dependent coverage.

Sample Company - Remittance Specifications

Background: The specifications are for the voluntary insurance deductions for the employees of Sample Company. Sample Company will send the file (e.g. Monthly) after the final deduction of the billing cycle has been taken.

Notes:
The following exception codes can be used in this format.

A.  blanks = process normally
B.  LS - leave of absence (employee out for > 1 month)
C.  CN - cancel policy (employee requests cancellation)
D.  DB - direct bill (employee terminated employment)

If your payroll system already has codes for the above exceptions, please notify us (i.e., T-Termination, L-Leave of absence, etc.)

IMPORTANT - Please include employees with $0.00 amounts. If an employee is on vacation, short term leave of absence, etc., please include them with the $0.00 amount. If an employee terminates, please include the $0.00 amount 1 time and include a valid termination exception code.

Please remit electronic file without a header row.
Please contact a payroll coordinator with any questions you might have regarding electronic specifications by contacting our customer service line at 1 800 537-5024, or by calling or emailing one of the payroll coordinators listed below.